Zoom has become an indispensable tool for maintaining productivity and connectivity in the workforce. Whether attending a meeting, participating in an online interview, or catching up with colleagues, knowing how to make the most of  Zoom can significantly enhance your Zoom experience. Here are seven Zoom tips and tricks to help you get the most out of your video conferencing experience.

7 zoom tips

Essential Zoom Tips and Tricks 

Before we get into the step-by-step instructions, let’s take a quick glance at the seven essential tips we’ll be covering:

  1. Change Your Zoom Background
  2. Add a Profile Picture to Your Zoom Account
  3. Modify Your Zoom Name
  4. Share Your Screen During Meetings
  5. Mute and Unmute Using the Space Bar
  6. Reduce Eye Strain with Dark Mode
  7. Optimize Your View with Gallery Mode

1. Change Your Zoom Background

Imagine having a cluttered room behind you during an important client meeting. By changing your background, you can present a professional image without cleaning up.

Step-by-Step Instructions:

  1. Open Zoom and go to Settings.
  2. Select the “Virtual Background” tab.
  3. Choose from the default backgrounds or upload your own by clicking on the “+” icon.

2. Add a Profile Picture to Your Zoom Account

A profile picture adds a personal touch to your Zoom presence, enhancing your professional image even when your video is turned off. It’s a great way to maintain a professional appearance and boost your confidence.

Step-by-Step Instructions:

  1. Go to the Zoom web portal and log in to your account.
  2. Click on “Profile” and then “Change” under the profile picture section.
  3. Upload a photo from your device.
  4. Modify Your Zoom Name

Using a consistent professional name during meetings can help colleagues and clients recognize you easily, adding a layer of professionalism to your interactions.

Step-by-Step Instructions For A Temporary Change:

  1. Click on “Participants” in the meeting controls.
  2. Hover over your name and click on “More.”
  3. Select “Rename” and enter your desired display name.

Step-by-Step Instructions For A Permanent Change:

  1. Log in to your Zoom web portal.
  2. Click “Profile”
  3. Click “Edit” to change your Display Name.
  4. Type change and save. Your new name will apply to all future meetings.

4. Share Your Screen During Meetings

You may be asked to share your screen during meetings or interviews. Screen sharing is invaluable for presentations, troubleshooting, or collaborative work, making it easier for everyone to follow along. (The host may have to enable participant screen sharing.)

Step-by-Step Instructions:

  1. Click on “Share Screen” in the meeting controls.
  2. Choose the window or application you want to share.
  3. Click “Share” to start sharing your screen.

5. Mute and Unmute Using the Space Bar

Quickly muting and unmuting can be a lifesaver during meetings when you need to chime in without disrupting the flow of conversation.

Step-by-Step Instructions:

  1. While in a meeting, press and hold the space bar to unmute yourself temporarily.
  2. Release the space bar to mute yourself again.

6. Reduce Eye Strain with Dark Mode

Dark mode is your comfort companion during long or late-hour meetings. It’s designed to reduce eye strain, making your Zoom experience more comfortable and less taxing on your eyes.

Step-by-Step Instructions:

  1. Open Zoom and go to Settings.
  2. Under the “General” tab, select “Theme” and choose “Dark.”

7. Optimize Your View with Gallery Mode

Gallery mode is perfect for team meetings or brainstorming sessions where seeing everyone’s reactions and engagement is crucial. Anyone in a meeting can switch to Gallery View.

Step-by-Step Instructions:

  1. Click on “View” in the top-right corner of the Zoom window.
  2. Select “Gallery View” to see all participants at once.

Incorporating these Zoom tips and tricks into your remote work routine can significantly improve your productivity and professionalism. From customizing your background and profile to mastering screen sharing and muting techniques, these strategies will help you maximize your Zoom experience.

I’m Here To Help

If you need help dealing with your career, consider joining my Monthly Career Trajectory Program. It is designed especially for career-minded professionals like you. It will help you with accountability. Consider it your personal check-in, where we’ll dive deep into your career goals and aspirations. CLICK HERE to schedule a quick call and secure your spot in my Monthly Career Trajectory Program.